Email and Fax Processes

Automated Email and Fax Processing for Employee Time Sheets

Streamlining Time Sheet Intake with RSI

RSI helps clients simplify how they collect and manage employee time sheets. One successful project focused on automating weekly time sheet intake through email and fax. Employees submit their time sheets using either method, and the system captures each file in a structured, ready to process format. This approach removes delays, reduces errors, and supports faster payroll workflows.

Secure Fax Retrieval Through API Integration

RSI works with trusted third party fax providers such as EtherFax to manage incoming faxed time sheets. EtherFax collects and stores all faxes sent to the client. RSI then uses a secure Application Programming Interface API to retrieve those faxes automatically.

Every fifteen minutes, the system pulls newly received faxes as image files along with detailed metadata. The process saves each file to the client database with timestamps and key reference details. Unique GUID identifiers label every byte array, which allows simple tracking, fast lookup, and reliable audit support.

Reliable Data Handling for Faxed Documents

Each fax image enters the system in a consistent format. The database stores the files in a way that supports downstream processing without manual steps. Payroll teams gain immediate access to clean and organized records.

Automated Email Attachment Extraction

RSI applies the same automation logic to employee time sheets sent by email. A scheduled process scans specific inboxes every fifteen minutes. The system starts with the earliest unread email and extracts each attachment that contains a time sheet.

Attachment interactors capture every file and store it as a byte array. The system also records sender information and related email details. Once the process finishes, the email updates to a read status. This workflow ensures no duplicate processing and no missed submissions.

Structured Storage for Email Based Time Sheets

RSI designs the storage model to support easy retrieval and analysis. Teams can search, review, and validate time sheets without sorting through inboxes. The result improves accuracy and saves hours of manual effort.

Supporting Payroll and Business Operations

RSI focuses on efficiency at every step. The automated system gives clients direct access to collected images for payroll and reporting needs. Teams can print files, store digital copies, or route documents for approval. Each time sheet remains available for logging and compliance.

Strong automation supports business continuity even during unexpected disruptions. Clients continue daily operations without interruption. RSI reduces manual work and lowers the risk of data entry mistakes. The process keeps essential employee data organized, accessible, and ready for action.